CAPITAL ECONOMICS PRIVACY NOTICE FOR APPLICANTS - Capital Economics

(last updated December  2020)

Capital Economics is committed to respecting your privacy and protecting your personal data when you apply for a job with us.  This privacy notice explains how we collect and use your personal data and your rights in relation to your personal data.

We commit to manage your personal data in accordance with all applicable laws concerning personal data including the General Data Protection Regulation (“GDPR”).

About Capital Economics and this privacy notice

This privacy notice provides you with information as to how Capital Economics uses your personal data which is obtained or provided during a job application process for a job with us.

Personal data is information which relates to an identifiable living person. This may be information such as your name, address, phone number, email address and other personal details.

References in this privacy notice to Capital Economics means the companies within the Capital Economics Group. Please see the appendix at the end of this privacy policy for a list of such companies and their contact details. For ease we will refer to “Capital Economics” or “we” or “us” throughout this privacy notice.

Personal data we use

We process (or use) various types of personal data.  For more details of the personal data we process and how this data collected or obtained and the legal bases for processing, please see the table below.

Categories of DataDescriptionSourceLegal basis for processing
Identity and contact informationYour name and address, email address and telephone number(s) and date of birth. Provided by you or by a recruitment agency when you apply for a job with us.Consent
 
Legitimate interest
Application InformationAny information about you that is provided on a CV, a covering letter or email or other application form.Provided by you or by a recruitment agency when you apply for a job with us.Consent
 
Legitimate interest
Details about your qualifications, employment history, skills and experience  and suitability for employment.As per category of data. Provided by you or by a recruitment agency when you apply for a job with us.
Equally provided by a third-party referee.
Consent

Legitimate interest
Current level of remunerationCurrent salary and benefits if applicable.Provided by you or by a recruitment agency when you apply for a job with us.Consent

Legitimate interest
Information confirming your entitlement to work in the place we are employing youCopy passport and proof of addressProvided by you or a recruitment agency when you apply for a job with us.Legal obligation
Written notesWritten notes that we make during the recruitment process including any interviewWritten by us based on information we share during the recruitment process.Legitimate interest
Information providing you with the outcome of the recruitment processAny correspondence between usWritten by us or you. Legitimate interest
Recordings of youImages recorded on CCTV or other equipment which are used to protect our customers, employees and property.We may record images of you if you visit a location where CCTV is in operation.Legitimate interest
ReferencesEmployment referencesCollected, with your permission, from previous employers.Consent

We may also process special categories of more sensitive personal data as per the table below

Equal opportunities monitoring data

Information about your ethnic origin, health, religion or belief, marital status or age

Provided by you or a recruitment agency when you apply for a job with us

Legal obligation

Health Information about your health including any health condition, health or sickness records

Information about your health including any health conditions, health or sickness records

To allow us to make any reasonable adjustments

Legal obligation

We will collect additional personal information in the event that your application is successful. After you start work, your information will be processed in accordance with our employee handbook , a copy of which will be provided to you with your offer letter.

How we use personal data

We use your personal data for a number of different purposes. We will only use your personal data where there is a legal basis for doing so under data protection laws and the table below identifies these (more than one legal basis may apply in some situations). In summary, the relevant legal bases are:

(a) Consent: you give consent for us to process your data for a specific purpose;

(b) Contract: the processing is necessary for us to fulfil a contract or agreement with you;

(c) Legal Obligation: the processing is necessary to comply with the law; or

(d) Legitimate Interests: the processing is necessary for our legitimate interests.

We have listed above the legal bases for processing your data. In some cases there will be more than one.

Who do we share your personal data with?

Relevant employees or agents within the Capital Economics Group may access your personal data for the purposes above.  This would include HR,  potential line managers and those assisting with the hiring process.

Transfers of personal data outside of the EEA

We may sometimes need to transfer your personal data outside of the EEA, for example to one of the members of our Group located in Singapore or the US if the position you are applying for warrants it. The EEA means all of the countries in the EU as well as Norway, Iceland and Liechtenstein.

In these circumstances we will ensure that suitable safeguards are in place to protect the information so it is treated with the same high standards as those applying in the EEA.

How long do we keep personal data for?

Our policy is to only retain information for as long as it is required for the purpose or purposes for which we use it. We will determine how long to retain different data based on assessing (a) how long the information is needed for the purpose for which is was obtained and (b) the legal and regulatory requirements applying to retention. At the end of that time period, the data will be properly deleted.  In general terms we will keep your data for no longer than one year.

How do we protect your information?

We will treat your data with utmost care and take all reasonable steps to protect its security.

Your legal rights

You have the following rights:

  • Rectification

the right to have personal data about you rectified if it is inaccurate or incomplete. We will ensure that personal data is kept accurate and up to date as far as is reasonably possible.

  • Right to object

the right to object to some uses of personal data. You also have the right to object to the processing of personal data based on legitimate interests or the performance of a task in the public interest.

  • Right to erasure

the right to request that we delete or remove personal data from our records where there is no legitimate reason for us to continue processing it. Where personal data is still needed for legitimate purposes, it will not be possible to delete that data and some requests may therefore have to be declined.

  • Right to restrict processing

the right to ‘block’ the processing of personal data in limited circumstances. This right may apply:

  • If the accuracy of your personal data needs to be verified;
  • If the legal basis for processing your personal data is disputed and needs to be considered by us;
  • If processing was unlawful but you do not want personal data to be deleted; or
  • If personal data is no longer required by us but you want the data to be retained for the purposes of a legal claim.
  • Right to withdraw consent

Where we process your personal data based on your consent, you have the right to withdraw that consent. 

Where a right as set out in this section exists, if you wish to contact us to exercise it please use the contact details in the Appendix. Please note these rights will only apply in so far as we are required to do so by the applicable law.

Making a complaint

If you feel that your personal data has not been handled correctly or you are unhappy with any of the responses that you receive from us regarding the use of your personal data, you may have the right to make a complaint to the regulator in your country of residence.

In the UK this is the Information Commissioner’s Office. You can contact them as follows: Tel: 0303 123 1113

www.ico.org.uk/concerns

Governing law

This privacy notice has been written in accordance with English law.

Changes to our privacy notice

We will keep this privacy notice under regular review and will place any updates on this webpage. This privacy notice was last updated on 10 December  2020.

Appendix -CAPITAL ECONOMICS GROUP

Contact person for all companies:

Faith Elliott, Office Manager, faith.elliott@capitaleconomics.com and email address

Europe-London

Capital Economics Limited

5th Floor, 100 Victoria Street

Cardinal Place

London

SW1E 5JL

North America-Toronto

Capital Economics N.A. Limited

2 Bloor Street West, Suite 1740
Toronto
M4W 3E2

USA-New York

Capital Economics (USA) Inc

311 W 43rd Street
Suite 106
New York
NY 10036

Capital Economics Asia Pte Limited

Income At Raffles
#26-03, 16 Collyer Quay
Singapore 049318